Sign Up for Email Updates

Course Description

While individual privacy and the security of personal information are increasingly important in our society, the news is filled with stories of privacy breaches and how our data is being accessed and used. Organizations are increasingly faced with challenges surrounding the management and security of the information they collect and use.

Gain an overview of the fundamentals of records and information management; the privacy legislation that informs how personal information may be collected, used, shared, and accessed; and leading practices for handling a privacy breach.

While more broadly applicable, the course utilizes examples from the school board and municipal environments. You are invited to apply your knowledge and experience while engaging in the learning.

Learning Outcomes

Upon successful completion of this course, you will be able to:

  • Interpret and apply provincial access and privacy legislation
  • Process requests for access to information, apply exemptions to disclosure, and determine records eligible for disclosure
  • Define an effective Records Information Management (RIM) program
  • Understand the relationship between records management and access and privacy legislation
  • Define the components of a privacy breach protocol
  • Identify and understand the risks or implications of non-compliance

Course Topics

  • Access and Privacy (A&P)
  • Legislation
  • Exemptions
  • Timeframes
  • Costs
  • Processing requests
  • Practical Application of Commonly Used Exemptions
  • Privacy
  • Identify Theft
  • Privacy impact assessments
  • Privacy Breaches and Responses
  • Privacy Complaints
  • Records and Information Management (RIM)
  • Components of a RIM Program
  • RIM and Ethics
  • RIM and Access and Privacy Connections

Job Market Overview



Assessment Item Weight
Class Participation 10%
Quizzes (3) 30%
Group Assignment 1: Freedom of Information (FOI) Request Processing 15%
Group Assignment 2: Records Information Management (RIM) Orientation 15%
Final Exam 30%
Total 100%

Please note that the course assessment is subject to change.

Technical Requirements

You are responsible for ensuring that your computer system meets the necessary system requirements. Use the browser check tool to ensure your browser settings are compatible and up to date (results will be displayed in a new browser window).

*Course details are subject to change.

Enrol Now - Select a section to enrol in
Section Title
Fundamentals of Privacy, Information Management, and Access
Remote Instruction
Monday, Tuesday, Wednesday, Thursday
9:00AM to 4:00PM
July 22, 2024 to July 25, 2024
Final Examination
9:00AM to 11:00AM
July 26, 2024
Schedule and Location
Contact Hours
  • Virtual
Delivery Options
Remote Instruction  
Course Fee(s)
Potential Discount(s)
Section Notes

CourseLink access begins July 19, 2024. This course requires preparation prior to the first live online class. Details will be provided in the course outline in CourseLink.

Course registration closes July 19, 2024 at 11:59 p.m. ET (if there is availability)

This course uses CourseLink, the University of Guelph’s Learning Management System, and the video conferencing tool, Zoom. Please ensure you have the technical requirements to participate in the course.

You are required to attend all scheduled online synchronous (live online) sessions.

Assignments may be due after the final live online class date. Details will be provided in the course outline.

*If one or more classes need to be rescheduled due to extenuating circumstances, the rescheduled class will be held on July 26, 9:00-4:00pm (or portion thereof) and the exam rescheduled for July 29th.

Please ensure that you are familiar with the Withdrawal, Transfer and Refund policy – Continuing Education Courses prior to registering for the course.

If you are new to online learning, we encourage you to visit our Online Learning at UofG resource page.

This course does not require the purchase of any textbooks or materials.

Required fields are indicated by .